Privacy Policy

1. Who we are

Checkit Inventories is operated by Eclipta Limited, a company registered in Gibraltar. References to “we”, “us” and “our” mean Eclipta Limited operating as Checkit Inventories.

We provide independent property inventory, check-in, check-out, interim inspection and related key services in Gibraltar.

2. What information we collect

We collect personal information when you contact us, request a quotation, make a booking or use our services.

Depending on the service provided, this may include:

• Your name.
• Company name, where applicable.
• Property address.
• Billing address.
• Email address.
• Telephone number.
• Booking details and service instructions.
• Information required to arrange access to the property.
• Inventory and inspection reports.
• Photographs taken during an inspection.
• Communications relating to the service.

We do not normally collect payment card details, identification documents or special category personal information. Please do not send sensitive personal information unless it is genuinely required for the service you have requested.

3. Why we use your information

We use personal information only where it is necessary to:

• Respond to enquiries and provide quotations.
• Arrange, confirm and carry out the services you have requested.
• Coordinate appointments, access arrangements and key services.
• Prepare and deliver inventory and inspection reports.
• Communicate with you before, during and after the service.
• Issue invoices and maintain accounting records.
• Respond to report queries, complaints or disputes.
• Comply with legal and regulatory obligations.
• Manage and protect our business.

We do not sell, rent or trade personal information.

We will only send marketing communications where you have agreed to receive them or where we are otherwise permitted to do so. You may ask us to stop at any time.

4. Property reports and photographs

As part of our services, we prepare written reports and take photographs of the property and its contents.

Photographs may include furniture, fixtures, fittings and personal belongings present at the time of inspection. They are taken solely to document the property’s condition and contents and form part of our professional reporting process.

Reports and photographs are used solely for the purpose of documenting the property's condition and contents. They will not be used for advertising, marketing or any unrelated purpose without your permission.

We ask clients, landlords, tenants and occupiers to remove or securely store highly sensitive or confidential items before an inspection wherever practicable.

5. Who we share information with

We only share personal information where necessary to provide our services, follow your instructions or comply with legal obligations.

This may include:

• The client who instructed the service.
• Landlords, tenants, property managers or authorised representatives where appropriate.
• Trusted third-party providers who support our website, communications, secure cloud storage, reporting, payment and accounting functions.
• Professional advisers, insurers or auditors where reasonably necessary.
• Public authorities or regulators where disclosure is required by law.

Where a service provider processes personal information on our behalf, it is expected to use the information only for the relevant service and to protect it appropriately.

6. How we protect information

We use reasonable technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.

Access is limited to people who need the information to carry out their work. However, no method of electronic transmission or storage can be guaranteed to be completely secure.

7. How long we keep information

We keep personal information only for as long as necessary to provide our services, comply with legal obligations and deal with any queries, complaints or disputes.

Property reports, photographs and associated service records are normally retained for up to seven years unless a longer period is required by law or is reasonably necessary because of an ongoing matter.

Accounting and transaction records may also be retained for the period required by applicable law. Information that is no longer required will be securely deleted or anonymised where appropriate.

8. Cookies

Our website currently uses only cookies or similar technologies that are necessary for basic website and form functionality.

We do not currently use advertising or analytics cookies. If this changes, we will update this policy and, where required, request consent before using non-essential cookies.

9. Your rights

Under applicable Gibraltar data protection legislation, you may have the right to:

• Request access to the personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of personal information where applicable.
• Request restriction of certain processing.
• Object to certain processing.
• Request a portable copy of your personal information where applicable.
• Lodge a complaint with the Gibraltar Regulatory Authority if you believe your personal information has been handled incorrectly.

These rights are not absolute and may be subject to legal exceptions. We may need to confirm your identity before responding to a request.

10. Changes to this policy

We may update this policy from time to time to reflect changes in our services, legal requirements or the way we use personal information. The latest version will be published on this page.

11. Contact us

If you have any questions about this policy or wish to exercise a data protection right, please contact:

Checkit Inventories
Operated by Eclipta Limited
Email: